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VEHICLE LAY-OFFS

If your vehicle will not be used on the road for an extended period (longer that 6 months in the case of a commercial vehicle and 12 months in the case of a private vehicle) then you may save costs by obtaining a lay-off certificate (L.O.C.). You may however, be required to resume paying Road Use Fee before you resume use of your vehicle on the road.

PROCEDURE TO LAY-OFF YOUR VEHICLE

  1. Write a letter to the Driver and Vehicle Licensing Authority (DVLA) stating the reason(s) why you want to lay off your vehicle from the road.
  2. Present your application at the centre where your vehicle was registered. This is because it is where your vehicle documents are filed.
  3. You may however present your application at any other DVLA station where Road-worthiness Certificates are issued. Your application must be accompanied by the documents specified in 5 below.
  4. Purchase a Lay-off Form and Lay-off Certificate from a DVLA office at the prescribed published fee.
  5. Upon completion of the Lay-off Form, hand it over together with the following documents to the DVLA officer. a. Registration Form (Form A) or Change of Ownership Form (Form C) whichever is applicable.
  6. b. Roadworthiness Certificate. c. Vehicle Registration Certificate.
  7. The request will be processed and a Lay-Off Certificate (LOG) will be issued to you on the same day.
  8. The original of the LOC will be given to you (and duplicate will be held on your vehicle file) together with all of the documents listed in 5 above.

PROCEDURE TO CANCEL LAY-OFF OF YOUR VEHICLE

  1. When the Vehicle is ready to be used come to the DVLA with the originals of certificates in 5 above are re-instated.
  2. The owner or driver must present the accordance with existing requirements Roadworthiness Certificate.
  3. The LOG will be cancelled and the owner will resume payment of the prescribed Road Use Fee
  4. Where a vehicle owner fails to follow these lay-off procedures he/she would be required to pay delinquency fee from the date the said vehicle was parked

PROCEDURE FOR MOTOR VEHICLE ACCIDENT REPORT

1) A motor vehicle involved in Road Traffic Accident is first reported to the nearest Police station by the driver whose motor vehicle is involved in the accident.

ii) The case is then brought to the notice of DVLA by an appointed investigator from the Ghana Police Service with a formal request for a Technical Officer to go and inspect the vehicle.

iii) Inspection of the motor vehicles could be done at the scene of Accident, Police station, or on the premises of DVLA, when the vehicle is either driver or towed to the Authority.

iv) The vehicle examiner (Technical Officer) interviews the driver for a brief on how the accident occurred.

v) The Technical Officer undertakes Visual Examination and Road Drive Testing to ascertain the cause and effect of the accident.

vi) A report on the condition of the vehicle as at the time of examination is then written by the Technical Officer and given to the case Officer (Investigator) for the appropriate procedures to be carried out.

vii) Copies of the accident report are retained by the Authority for statistical records and advice to governmental agencies who may so require.

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